How to compile an inventory?
Inventory can be carried out for various reasons: to compile a list of things that are transferred for temporary storage, when renting out premises, inventory of property that was seized from its owner, etc. But it must be properly and correctly compiled. So you protect yourself from unnecessary material costs. Inventories may be subject to movable and immovable property. Now we will tell you how to draw up an inventory and what you should pay attention to when designing it.
The list of documents is the main archivala reference book for state and departmental archives. It is also a base for creating other directories. The element of the archive is called the storage unit. When compiling an inventory, all units of storage are recorded using sequence numbers, their total number is counted. It is structured (in large organizations) or in chronology.
In carrying out this procedure,the level of importance of the case. The title and title on the cover must match. The list of documents is coordinated with the commission and approved by the head of the organization.
The purpose of the archival inventory of documents is,so that these documents can be quickly found if necessary. Such kind of the list is made only after registration of all documents in affairs with instructions of page where they are. This procedure is mandatory for investigative and judicial matters, labor contracts and personal files.
Registration of inventory
Next, we will talk about how to compile a list of documents. The main parts of the list of documents are descriptive articles, summary records, a witness sheet and a reference device.
- The reference device includes a title page withtable of contents, preface and list of abbreviations. The title page should contain information about the name of the organization, the ownership of the inventory documents and their date, inventory number. In the table of contents, the names of the inventory sections are listed. The preface briefly indicates the history of the organization, lists the types of documents, as well as the order of ordering cases.
- Descriptive articles are necessary for disclosing the content of documents. This is the main part of the inventory.
- The final record fixes the number of cases,the features of their accounting are fixed. Also in the inventory should include a list of abbreviations, which prescribe all the abbreviated words and concepts and their full designation.
Inventory of property
When you take things for storage,attention to the compiled list of subjects. After all, you are a materially responsible person in front of the owner of the things transferred to you for safekeeping. In the event of disputes, by submitting to the court an inventory agreed with the customer, you will prove your rightness.
When, on the contrary, you hand over things, carefullyread the completed document. Sign it only if the description of things is complete. Before making an inventory of personal property that does not have an inventory number, prepare an adhesive tape or chalk. Mark the things that are already on the inventory list. In this case, you will carry out this procedure quickly and forget nothing.
Rent a house for rent
If you decide to rent an apartment or house for rent,then you need to know how to make a property inventory so that when you return the premises there are no questions. In this case, it is necessary to record the passport data of both parties, the transfer of property in the apartment, the counters. If there are shortcomings of the object, then they must be indicated in the document.
Accounting for confiscate
The list of confiscated items must be certified with the signatures of two witnesses. Their role can be performed by any able-bodied people other than court and police officers.
